Part-Time Office Manager Position

Harbor Counseling is looking for an experienced office manager to join our team. At Harbor Counseling, we provide counseling services to children, adolescents, adults, couples and families from diverse backgrounds and varying socio-economic contexts. We believe in providing our community with a warm and welcoming setting to navigate the challenges of life and in normalizing mental health. We are committed to serving our clients with care and compassion. 

We are seeking a friendly and self- motivated, highly organized office manager to support our growing team. In this role, you will work at our front desk and assist our clients and providers. Your primary job duties will include greeting and checking in clients, answering phones/emails, collecting client co-pays and payments, processing paperwork, filing insurance claims, maintaining client accounts, maintaining website and social media platforms, and scheduling appointments. You will also help keep our work areas clean and organized and ensure our office provides a welcoming environment for our clients.

Requirements:

• Proven office management, administrative or assistant experience in a healthcare related field
  
• Knowledge of office management responsibilities, systems and procedures
  
• Experience in utilizing electronic medical records
  
• Experience in insurance and billing
  
•  Familiar with HIPAA regulations
  
• Excellent time management skills and ability to multitask and prioritize work
  
• Attention to detail and problem solving skills
  
• Excellent written and verbal communication skills
  
• Strong organizational and planning skills
  
• Proficient in MS Office
  
• Knowledge of accounting, data and administrative management practices and procedures
  
• Knowledge of clerical practices and procedures
  

Office Manager key skills & proficiencies:

• Proper phone etiquette 
  
• Welcoming
  
• Punctual
  
• Creative
  
• Problem Solving
  
• Decision Making
  
• Planning and Organization
  
• Time Management
  
• Attention to Detail
  
• Accuracy
  
• Initiative
  
• Integrity
  
• Adaptability
  
• Teamwork
  

Additional Details:

• This position is part time (20 hours per week)
  
• Monday-Thursday
  
• Afternoon availability required
  
• Hourly pay
  
• No healthcare benefits provided
  
• This position is in-office only (no teleworking)
  
• Many incentives included
  

To apply, call us at (252)-331-2421 or email your resume to HarborCounselingPC@gmail.com